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Manage the Invitation List

Organiser

All Invitations shows prepared and sent invitations, responses, delivery information and groups.

Before you start

Owners, admins, editors and viewers can review invitations. You need owner, admin or editor access to send or delete them.

Find invitations

  1. Open the list

    From the event, choose Attendees, then Invitations.

  2. Use the summary filters

    Choose a summary card such as Accepted, Unsent or Errored to filter the table. Choose the same card again to clear that filter.

  3. Search or filter by group

    Use Search invitations to find an address. Open Groups to select one or more groups.

  4. Refresh the results

    Choose Refresh to reload the latest responses and delivery information.

Summary cards and All Invitations table with search, Groups, Refresh, Status, Sent, Resent and Email Delivered visible

Read the columns

ColumnMeaning
EmailThe invitation address.
StatusAccepted or Declined takes priority. Otherwise the badge shows delivery information, including In app.
SentWhen the organiser first sent the invitation. This does not prove email delivery.
ResentWhen the organiser last resent it.
Email DeliveredConfirmed delivery time for the latest invitation email.
GroupsThe invitation's group memberships.
ActionsSend, resend and delete controls.

Accepted records the response. A person may still be waitlisted if the event is full. Check the Attendees list for attendance. The Delivered summary includes in-app invitations and emails still processing; use Email Delivered when checking confirmed email delivery.

Remove invitations

  1. Select the invitation

    Use the row delete action for one invitation, or select several rows and choose Delete.

  2. Read the confirmation

    Deleting an accepted invitation also removes the person from the event. Lylac attempts to notify them in the app and by email.

  3. Confirm the removal

    Confirm only after checking the selected people. The invitations are removed.

Delete confirmation for an accepted invitation showing the event removal and notification warning
If something goes wrong

No invitations match. Clear the search, deselect groups and clear the active summary-card filter. Then choose Refresh.

You cannot send or delete. Ask an organisation owner or admin to check your role.

An email failed. Check the address and read the status tooltip. See the sending guide for delivery states.

Next steps