Create and Manage Activities

Activities are the sessions, breaks, workshops and other items in an event schedule. You can manage them on the visual timeline or in a searchable list.

Before you start

You need owner, admin or editor access to the organisation. The event must have start and end times.

For each activity, prepare its type, title, date and time, and location. A description, floor plan and assigned speakers are optional.

Add or edit an activity

1. Open the activity form

   From Schedule, open Timeline or Activities, then choose Add Activity. To edit an activity, choose its timeline block or the Edit activity action in the list.

2. Choose the activity type

   In Add New Activity, choose an Activity Type. Custom types and Lylac's stock types appear in separate groups.

3. Enter the activity details

   Complete Title, Date & Time and Location/Stage/Room. Activity times use the event timezone and must stay within the event window.

   Add a Description, Floor Plan or Assigned Speakers if needed.

4. Complete any extra fields

   Some stock types show extra fields. These can include Vendor Name, Prize Details, Capacity or Materials Required.

5. Save the activity

   Choose Create Activity for a new activity or Update Activity for an existing one.

Manage activities in the list

1. Open Activities

   From Schedule, choose Activities. The table shows Title, Type, Time, Location, Speakers and row actions.

2. Find an activity

   Use Search activities or sort a supported column.

3. Edit or delete one activity

   Use Edit activity to open the form. Use Delete activity, then confirm Delete, to remove it permanently.

4. Delete several activities

   Select the activity rows, choose Delete, then confirm the number of activities to remove.

Import activities from a spreadsheet

1. Start the import

   Choose Import from Timeline or Activities. In Import Data, choose Download template if you need an example workbook.

2. Upload the file

   Select or drag in an Excel or CSV file. If Select Sheet appears, choose the sheet that contains the activities.

3. Review the mapping and rows

   On Review Mapping, check how the spreadsheet columns match the activity fields. Required fields are Title, Activity Type, Date, Start Time, End Time and Location.

   Correct the mapping and row errors. You can also choose Export to Excel to save the reviewed data.

4. Confirm the import

   Choose the Import button showing the row count, then choose Confirm Import. Activity type names must match a type available for the event.

Next steps

• Build the event schedule
• Create custom activity types